Microsoft Places Migration
Update your workspace booking system to use
Microsoft functionality
Modernise your desk booking system with minimal inconvenience & expense.
OVERVIEW
Migrate your existing workplace booking system to Microsoft
Would you like to get more out of your Microsoft investment?
Essential is renowned for its migration services and can help your organisation migrate from an incumbent workspace booking system to one that uses native ‘Room Finder’ functionality or Microsoft Places.
BENEFITS
The benefits of migrating your workspace booking system
By switching your workspace booking system to one that builds on Microsoft you can address the following issues:
- Ease of use: By ‘baking’ workspace booking into native Outlook and Teams capability you can ease end user uptake
- Effortless Collaboration – See who is where and when with built-in Outlook, Teams, and Copilot integration.
- Teams Room (MTR) Support: A Microsoft-centric booking solution eases support of Microsoft Teams Rooms.
Add value to native Microsoft booking
We can build on top of Microsoft room booking processes to add a range of sophisticated services including:
- A user-friendly admin console designed for workspace managers, e.g. enabling drag & drop meeting room changes.
- Reporting that combines booking metrics with other data sources for relevant stakeholders
- Visitor requests & reception console more>
- Catering & services request handling more>
- Advanced features such as better handling of recurring meetings.
- Sensors to capture utilisation metrics for non-bookable areas.
- Digital signage for MTRs and other workspace types.
Eliminate the costs of incumbent systems
We can migrate from a range of workspace booking systems, such as:
- Rendezvous
- Condeco (Eptura)
- EMS
- Robin, etc.
Apart from reducing costs, you can eliminate any issues such as risk of double-bookings and lack of support for Teams Rooms.
Ensure a smooth transition
We begin with a review of your current setup:
- Are users disengaging? If so, why?
- Can a native Microsoft approach meet your needs? Where might it fall short?
- What onboarding and migration steps are required?
From there, we recommend the best solution and migration service, including:
- Transferring existing bookings to minimise disruption
- Reusing digital signage where possible to cut costs and waste
- Updating floor plans to align with the Places IMDF format
- Providing onboarding support as needed.
Schedule a chat & demo
What our customers have to say about us
What our customers have to say
“Essential has transformed our workspaces and car parks into intuitive, easily navigated interactive maps, making it simple for our people to select and book their ideal places when scheduling their office days.”
Ryan Arif Workplace Improvement Lead HRD & Facilities, Ageas
What our customers have to say
Our workspace booking system means we are able to accommodate our growing workforce without increasing our office footprint and the costs to the environment that this entails.
Sarah Wood, Executive Manager, United Trust Bank
What our customers have to say
Our newly re-worked office facilities and workspace booking system, puts us in good stead to offer a very attractive hybrid working environment to both existing and prospective employees.
Tilly McHugh, Operations Manager at Haysmacintyre LLP
What our customers have to say
“To help with the rollout of our socially distanced desk booking service, Essential provided us with Colart-branded ‘how to’ videos. This, along with interactive floor-plans that reflect our company look and feel, will help our workforce quickly transition to a new way of using our workspace”
