Workspace Booking System Migration
Update your workspace booking system
Modernise your desk booking system with minimal inconvenience & expense.
OVERVIEW
Get a workspace management system that meets your evolving needs
Do you have a desk and room booking system that’s no longer meeting your needs?
Would you like to build on your Microsoft investment and get more out of native ‘Room Finder’ or explore Microsoft Places?
Speak to Essential about the latest technologies available and how you can migrate your existing workspace booking service to an alternative platform with minimum fuss and optimal results.
BENEFITS
The benefits of migrating your desk booking system
By upgrading your desk booking system you can address the following issues:
- Scalability: Many workspace booking apps are great for SMEs, but can fail to meet enterprise needs
- Platform refresh: You want to move from on-premises into the cloud
- FM needs: Your facilities team requires better tools for managing bookings, catering, visitors, reporting, etc.
- Microsoft 365 Integration: You want to build on your existing working practices & investment in Microsoft Teams Rooms (MTRs)
- Support: Perhaps your current solution lacks the support service levels you need to resolve issues in a timely fashion.
What our service offers:
We start with a review of your current situation:
- Have users stopped using your system? Why?
- Are you getting the occupancy metrics you need?
- Perhaps you simply need to make it easier for colleagues to connect in person….
We can then recommend options for a new system, and a migration service that includes:
- Ensuring your needs will be met by the planned new system.
- Moving existing workspace bookings to minimise disruption
- Using existing digital signage such as Android, iOS & Evoko to reduce costs/waste
- Support existing Microsoft Teams Rooms (MTRs)
- Updating or re-using floor plans to ensure the best UX
- Providing onboarding assistance where needed.
Supported platforms
We can migrate from a range of workspace booking systems, such as:
- Rendezvous
- Condeco (Eptura)
- EMS
- Any system that integrates with Exchange
We can also build on top of your existing Microsoft room booking processes to add a range of sophisticated related services including digital signage, visitor management and other facilities requests.
Schedule a chat & demo
RESOURCES
Resource management system resources
What our customers have to say about us
What our customers have to say
“Essential has transformed our workspaces and car parks into intuitive, easily navigated interactive maps, making it simple for our people to select and book their ideal places when scheduling their office days.”
Ryan Arif Workplace Improvement Lead HRD & Facilities, Ageas
What our customers have to say
Our workspace booking system means we are able to accommodate our growing workforce without increasing our office footprint and the costs to the environment that this entails.
Sarah Wood, Executive Manager, United Trust Bank
What our customers have to say
Our newly re-worked office facilities and workspace booking system, puts us in good stead to offer a very attractive hybrid working environment to both existing and prospective employees.
Tilly McHugh, Operations Manager at Haysmacintyre LLP
What our customers have to say
“To help with the rollout of our socially distanced desk booking service, Essential provided us with Colart-branded ‘how to’ videos. This, along with interactive floor-plans that reflect our company look and feel, will help our workforce quickly transition to a new way of using our workspace”
